Benefits | Leadership positions | Support | Budget and infrastructure

The current Kachina Chapter President and Vice President of programs are retiring. Now, it’s your turn! We need 2 people to assume those principal leadership positions. The length of the term of office for all positions is one year. Presidents are asked to continue an additional year as “Immediate Past President.”

Our chapter is in good financial shape (see Budget and infrastructure), and you’ll have the support of the present council as you learn the ropes.

Please submit your application no later than 8 October 2010 by emailing our outgoing president, Larry Bonura: nmstc.president@stc-nm-kachina.org. Questions are welcome too!

Benefits

  • The chapter fully supports the attendance of its president at the Technical Communication Summit (STC’s annual conference) by paying fees for the conference, including Leadership Day, and travel expenses.
  • Whenever possible, the chapter also supports the attendance of one or more officers to STC’s annual conference, by defraying some of the cost of fees and travel.
  • In order to encourage broad participation, particularly given last year’s membership fee increases, the chapter provides a dues subsidy for administrative council members. During your tenure as an administrative council member, the chapter will reimburse your standard international society dues for any amount over $100.

There is a wealth of less tangible benefits for officers:

  • Learn new skills and gain management experience.
  • Make industry contacts, both locally and internationally, which can help you professionally.
  • Enjoy working with other smart, talented people on the council and in the Kachina chapter.
  • Contribute to the profession by keeping our chapter and our society strong and vital.

Leadership positions

We have 2 administrative council positions: President and VP of Programs. These officers are empowered to make decisions on the chapter’s behalf, including allocating chapter funds. The President also has obligations to report to the Society about decisions made by the administrative council and about chapter activities.

We consolidated the duties of certain positions to equalize the responsibilities among the various roles. Each position has fundamental obligations (see the excerpt from the Society’s US Model Chapter Bylaws, as well as Kachina Chapter Policies and Procedures), but anything beyond is whatever you and your fellow council members want.

The time commitments of these positions are roughly equal. Five hours a month is usually all that is required, though special events demand more time. Consider these roles as principally management positions, in which you direct and coordinate the activities of other volunteers.

1. The President presides at all meetings and represents the chapter and its interests at Leadership Day during the Society’s annual conference. For more details, see Kachina Chapter Policies and Procedures.

2. The Vice President of Programs (a.k.a. “party coordinator”) makes sure that we have interesting and well-run meetings for our membership. For more details, see Kachina Chapter Policies and Procedures.

3. The Secretary prepares minutes of administrative council meetings and manages chapter communications, including the newsletter, the website, and publicity. The current newsletter editor is retiring, but the webmaster and listmaster will continue for the foreseeable future.
For more details, see Kachina Chapter Policies and Procedures.

4. The Treasurer manages the data and files the necessary reports on our two treasures: chapter funds and membership. For more details, see Kachina Chapter Policies and Procedures.

Support

Current officers have all pledged to train and support the new council. You will not be abandoned or left to flounder.

Budget and infrastructure

The Kachina Chapter is fiscally sound and current on required reports to the Society. The operating budget supports meetings, workshops, and other member services for the coming 18 months. It also covers recurring expenses, such as the ISP, for the next 2 years.

The outgoing council has made several operational improvements, such as holding council meetings via Web conference and revising the chapter’s policies and procedures for currency and flexibility. We have invested in equipment for meetings, so that workshops and programs will be easier to hold.

Excerpt from Model U.S. Chapter Bylaws Template 2009

ARTICLE IV
OFFICERS

Section 1. Definition; Appointment. The Chapter shall have a President, a Secretary and a Treasurer (the “Officers”). . . ..No person may hold more than one Office at the same time, except the offices of Secretary and Treasurer, which may be held by one person at the same time.

Section 2. Duties of the Officers. The President shall call and preside at meetings of the Chapter, the Administrative Council and the voting members and shall perform such other duties as the Administrative Council may assign from time to time. The Secretary shall keep, or cause to be kept, minutes of all Administrative Council meetings, including those conducted by telephone, and the record of unanimous electronic votes and membership meetings, shall distribute them in accordance with Chapter policies and procedures and perform such other duties as the President or the Administrative Council may assign. The Secretary shall assume the duties of the President in the temporary absence or incapacity of the President. The Treasurer shall (a) oversee Chapter finances; (b) work with Chapter representatives to prepare an annual budget for approval by the Administrative Council; (c) deliver a report to the voting members on the Chapter’s financial condition at the Chapter’s annual business meeting, (d) prepare and submit any financial reports required by the Society, and (e) prepare and submit any filings required by the US Internal Revenue Service. The Treasurer shall perform such other duties as the President or the Administrative Council may assign.

 

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